I. This is a non-profit organization chartered by the Academy Of Model Aeronautics (AMA) known as the Alamo Radio Control Society, Incorporated (ARCS).
II. The purpose for which ARCS, Inc. is formed is as follows:
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A. Encourage and promote in every way possible the design, construction, and operation of radio control model airplanes. This applies to young people as well as adults.
B. Provide for and regulate contests, events and exhibitions for radio control model airplanes.
C. Initiate a perpetual ground and flying safety program.
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D. Provide help and encouragement to young people in the building and operating of models.
E. Obtain and maintain a site for flying radio controlled model aircraft.
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III. ARCS Incorporated Board of Directors:
A. The board of directors shall consist of a president, vice-president, secretary, and treasurer. Officers shall be elected annually in September by a majority vote of the membership in attendance. Officers will then assume their official duties in October. The officers' function shall be to discharge the duties of their office and such other business required to operate the organization in the best interest of all the members. All decisions of the board of directors will be confirmed by a majority vote of the corporation members at the regular business meeting.
B. Nominations for election to the board shall be presented in the annual September meeting. To facilitate the nomination process, the existing board has the responsibility to have a nominating committee formed to present a proposed slate to the membership. In addition, nominations from the floor are appropriate.
C. Annual ARCS dues for these elected officers shall be waived for the period they serve on the board.
D. A newsletter editor will be selected. He/she will be responsible for all newsletter correspondence and ensure that it's afforded the proper distribution. Annual ARCS dues for the newsletter editor shall be waived for the period they serve that position.
E. A Webmaster will be selected by the club's board of directors from volunteers and will be responsible for all aspects of the club website. Annual ARCS dues for the webmaster shall be waived for the period they serve that position.
F. A senior advisor will be selected (as provided for in Article 3.5) to assist these officers in their decision-making. However, this member will have no board of directors vote.
G. Individual officer duties are as follows:
1. President:
The president shall be the chief executive officer of the corporation. He shall preside over all meetings of the board and all of the members of the corporation. He shall have general and active management of the business of the corporation and shall see that all orders and resolutions of the board of directors are carried into effect. He shall be an ex-officio member of all standing committees and shall have the general power and duties of supervision and management that are usually vested in the office of president of a corporation.
2. Vice-President:
The vice-president, in the absence of the president, shall perform the duties of the president, and — when so acting — shall have all of the powers of and be subject to all the restrictions upon the president. The vice-president shall perform such duties as assigned to him by the president or board of directors. The vice-president shall be responsible for the initiation and enforcement of the perpetual ground and flying safety program for the corporation. The board of directors may appoint a field safety officer who will be directed by the vice-president.
3. Secretary:
The duties of the secretary shall include:
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a. Enter and maintain in the books of the corporation true minutes of the proceedings of all meetings of the members, the board of directors, and any executive committee.
b. Keep in his custody the seal of the corporation and affix the seal to all instruments where its use is required.
c. Give all notices required by statute, bylaws, or resolution.
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d. Annually forward to the AMA the required forms and monies for the AMA club charter and the certificate of insurance.
e. Initiate all corporation correspondence as directed.
f. Maintain an official file on these bylaws and all resolutions in effect that serve as an addendum to these bylaws.
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4. Treasurer:
The duties of the treasurer shall include:
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a. Maintain custody of all corporation funds and securities and record in corporation books full and accurate accounts of all receipts and disbursements.
b. Deposit all monies, securities, and other valuable effects in the name of the corporation in such depositories that may be designated for the purpose by the board of directors.
c. Disburse the funds of the corporation as ordered by the board of directors.
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d. Render to the president or the board of directors (when requested by either) an account of his transactions and the financial condition of the corporation.
e. Prepare an annual financial statement in the ledger format showing itemized income and expenditures to be used for tax purposes and to serve as a budgetary guide for the coming year.
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5. Senior Advisor to the Board of Directors
Shall be a past president or officer of the corporation. Their duties shall be to render assistance to the board of directors in their decision-making functions and to represent the general feeling of the membership of the corporation.
